HR Officer

• Receive the necessary recruitment documentation and create the staff file.

Contract management:

Prepare contractual documents (employment contracts, service contracts, consultancy agreements, volunteer and internship agreements) and dispatch them; ensure that accurate and complete information is kept on personnel files.

Prepare extension/renewal letters and other contractual letters e.g. salary increment, acting assignment, change of status or location, notice of non-extension/ renewal, etc. and dispatch them.

Maintain an up-dated and efficient filing system for all personnel files, correspondence and HR documents, including in HR systems.

Ensure all HR related documents (templates, forms, formats, etc.) are up to date and easily accessible to staff.

Ensure support to the Head of HR Department in registering and updating personnel in the organization’s HR systems, and provide support in extensions/renewals, changes in funding, title, relocation, etc.

Leave management and payroll:

Follow-up and maintain staff members leave balance.

Be the focal point for all matters and enquiries concerning payroll-related issues.

Collect all necessary documentation and verify eligibility to benefits within the set deadlines as per staff regulations.

2-4 years’ experience in at least one specialized HR area (Compensation & Benefits, Talent Management, HR Systems)

At least 2 years relevant working experience in administration

Work experience with international organisations, large NGOs and/or governmental development agencies, multi-cultural environment

Knowledge and Skills:

Strong communication skills

Excellent computer skills (MS Office and HR Systems)

Ability to work under pressure and to deadlines

Accuracy and fine attention to detail

Strong organisational skills

Tact and diplomacy

Ability to work independently and with limited supervision

Excellent customer service

Languages:

Fluently spoken and written English

Good command Russian language